Purchase Management

Purchase Management



Magento Platform
Open Source (CE)
1.6, 1.6.1,, 1.7, 1.8, 1.8.1, 1.9, 1.9.1, 1.9.2, 1.9.3

Tech Specifications

Current Version:
Stable Build
24 August, 2017
Extensions, Content & Customizations, Personalization & Experience Management
Supported Browsers:
Chrome Linux: 42, 43, 44 Mac: 39, 44 Windows: 39, 40, 42, 43, 44 Firefox Linux: 31, 38, 39, 40, 41 Mac: 31, 38, 39, 40, 41 Windows: 31, 38, 39, 40, 41 Safari Mac: 7, 7.1, 8, 9 IE Windows: 10, 11, 8, 9
License Type:


Purchase management extension allows you to manage suppliers, quotations, purchase orders, and incoming shipments from the store backend.


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Purchase Management refers to sourcing of goods & services from different suppliers. The Purchase Management extension allows you to manage suppliers, quotations, purchase orders, and incoming shipments. You can add suppliers to a product, specifying each supplier's price & order quantity. A draft purchase order is created when any product goes out of stock. After receiving the incoming shipments and the inventories becomes updated. You can also receive partial shipments too. 

Use Case of Purchase Management - The purchase management extension allows the store owner to create purchase orders, send a request for quotation, manage incoming shipments, and update incoming product information easily. It basically integrates purchase management functionalities in the store. The purchase orders can be created either manually or automatically. An automatic purchase order is created as soon as the product goes out of stock. After confirming the auto-draft purchase order, the store owner can then email the purchase order to the supplier from the store backend.

Features of Purchase Management -

  • Select default procurement method as – auto or manual.
  • Send quotation and purchase order emails to suppliers.
  • Add any comments in purchase orders and incoming shipments for notifying the suppliers.
  • Mention cost price and minimal quantity for every product.
  • Manage incoming shipments and products from store backend.
  • Update received quantity of partial shipments.
  • An auto-draft purchase order is created for out of stock products.
  • Merge two or more purchase orders.

Work Flow of Purchase Management -

First, the admin will select the default procurement method as - make to stock (manual) or make to order (auto-draft). Then, the admin will add all the suppliers' information such as name, email, telephone, etc.

Next, in the product edit page, the admin will enter the cost price, select the procurement method and add supplier's price and minimum quantity. The admin can add multiple suppliers for a product.

For creating a new purchase order, the admin can select any one of the available suppliers from the list and add the products mentioning the order quantities. Before sending the purchase order, the admin can also edit the ordered items. The admin can also notify the supplier by adding any comments in the purchase order.

An incoming shipment will be created for every new purchase order. When the admin receives the ordered shipments, it can update the information in the store. After that, the ordered product stock will auto-update itself in the store.

Benefits of Purchase Management -

Determining which products to order at what quantity and from which supplier is really challenging. The purchase management extension enables the admin to manage the complete procurement function within the store.

The admin can select the supplier for sourcing the products and send the purchase orders accordingly. The purchase order extension automatically creates a draft purchase order whenever a product goes out of stock. This feature reduces the demand-supply gap and prevents overstock situation.

Demo - You can check the live demo here.

Release Notes

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  • Compatible with Open Source (CE) : 1.6 1.6.1 1.7 1.8 1.8.1 1.9 1.9.1 1.9.2 1.9.3
  • Stability: Stable Build
  • Description:

    -------------------------------- Version 1.0.1 --------------------------------------
    + added sequence in product supplier information
    - Fixed product,quotation search issue inside supplier view, now ajax search is added.
    -------------------------------- Version 1.0.0 --------------------------------------
    + Supplier Management will be easy for your magento admin.
    + Supplier will be managed for every products.
    + You can decide procurement Method for every products.
    + Automatic Purchase Order Generation if product goes out of Stock.
    + Generate Request For Quotation for every Purchase Order.
    + You can perfectly check the status of your incoming products/Shipment.
    + Easily Merge Two or more Purchase Orders.
    + Partial Purchase Order Shipment Option.
    + This module work in every magento version release up to 1.9.*.


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The best place to start if you need help with a specific extension is to contact the developer. All Magento developers have both a contact email and a support email listed.

Q & A

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