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Purchase Management



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Purchase Management extension allows the merchants to create purchase orders, request quotations, manage suppliers, incoming shipments, and update incoming product information easily. The purchase orders can be created either manually or automatically. An automatic purchase order is created when any product goes out of stock. After confirming the auto-draft purchase order, the admin can send the purchase order to the supplier via email.


Business Value

Managing information about all product inventory is very difficult. There are various problems such as - variation in lead time, seasonal demand, uncertainty in demand-supply, change in prices, etc. In order to tackle such problems, the store owner has to decide a lot of things like - what products to source, in which quantities, from which supplier, and when to order. Since keeping track of all these records can be quite challenging, the Purchase Management extension ease up the process. 


Features List

  • Select the default procurement method as – auto or manual.
  • Set the default prefix for purchase order ID.
  • Send quotation and purchase order emails to suppliers.
  • Add any comments in purchase orders and incoming shipments for notifying the suppliers.
  • Add supplier's information in products by specifying – the cost price, quantity, priority, and lead time.
  • Manage incoming shipments and products from store back-end.
  • Update the information about the partial shipments.
  • An auto-draft purchase order is created for out of stock products.
  • A draft purchase order will be made for the supplier who offers the best price.
  • The admin can create a new purchase order for any supplier.
  • It supports multiple language translations.


How The Extension Works?

  • Procurement Method - First, the admin will configure the module for use. The admin will select the default procurement method as - Manual or Automatic. The admin can insert the prefix for the purchase orders IDs. The admin can also define the default padding.
  • Email Configuration - The admin can define the mail template for the quotation and purchase order which will be sent to the suppliers.
  • Manage Suppliers - Multiple suppliers can be created by adding supplier’s information. The admin can even edit or delete the existing suppliers with this section. 
  • Cost Price -  In the products, the admin will enter the cost price and select the procurement method as - auto/manual/config. 
  • Add Supplier Information -  Suppliers can be added for the products. The admin will set each supplier's cost price, minimal quantity, lead time, and priority. In the case of multiple suppliers addition, the suppliers will be selected based on the priority. 
  • Manage Quotation - The quotation is generated by two methods: Manual or Automatic.
  • Automatic Quotation - The draft quotation is created automatically when the product goes out of stock. The draft quotation will be prepared based on priority, minimal quantity, and cost price. 
  • Manual Quotation - You can also create a manual quotation as per the requirement. New Purchase Order can be created by selecting the supplier and then adding the products for the purchase order. After the quotation is generated, the admin can view and update or delete the quantity and cost price of the product.
  • Confirm Quotation - After the quotation is confirmed, the admin will be able to print or email the order. 
  • Purchase Order - After the confirmation, the purchase order is added in the manage purchase order section. The admin can view/print/cancel the purchase order from the list. The email notification for confirmed purchased order details to the supplier via email. 
  • Incoming Shipment -  An incoming shipment will be created after sending the purchase order to the supplier. When the admin receives the ordered shipments, it can update the incoming shipment schedule date. 
  • Partial Shipment - The admin can also update the partially shipped product quantity that is received by the store owner and can be updated in the incoming shipment. 



For Store Admin: 

  • Easy management of the purchase orders and the supplier. 
  • Generates the quotation automatically when a product becomes out of stock. 
  • The admin can select the supplier for sourcing the product based on priority. 
  • System generated purchase orders reduced the internal frauds. 
  • Reduce expenses by purchasing the right products with the correct quantity.


For Customers: 

  • Optimized inventory management of out of stock items. 
  • Enhanced online shopping experience and reduction in bounce rate as inventory will be handled better.


Live Demo

You can check live demo from here


Support Policy

  • You get free 3 months of technical support included
  • You can buy 6 or 12 months extended support agreement
  • For issues, please create a ticket or send email to support@webkul.com
  • Free lifetime updates of the module

Technical Specifications

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Seller profile

Webkul Software Private Limited

Seller contact


Current Version


Adobe Commerce platform compatibility

Open Source (CE): 2.4 (current), 2.1 (obsolete), 2.2 (obsolete), 2.3 (obsolete)

Commerce on prem (EE): 2.4 (current)

Commerce on Cloud (ECE): 2.4 (current)


Stable Build


02 February, 2023


Extensions, Shipping & Fulfillment, Cross Border Fulfillment, Order Management (OMS), Warehouse Management System (WMS)

Supported Browsers

Chrome, Firefox, Opera, Safari, Edge, IE

Quality Report

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Installation & Varnish Tests


Coding Standard


Plagiarism Check


Malware Check


Marketing Review


Manual Testing


All tests were conducted on the latest versions of Adobe Commerce that existed for the compatible release lines at the moment of the extension submission. Latest versions of all other software were used, as applicable.

Release Notes

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  • Compatible with Open Source (CE) : 2.4
  • Stability: Stable Build
  • Description:

    + Compatible with Magento 2.4.x.
    - Bug is fixed.


  • Compatible with Open Source (CE) : 2.4
  • Stability: Stable Build
  • Description:

    + Compatible with Magento 2.4.x
    - Bug fixed.


  • Compatible with Commerce on prem (EE) : 2.4
  • Compatible with Commerce on Cloud (ECE) : 2.4
  • Stability: Stable Build
  • Description:

    + Compatible with Magento Enterprise Edition 2.4.x.
    - Bug is fixed.


  • Compatible with Commerce on prem (EE) : 2.4
  • Compatible with Commerce on Cloud (ECE) : 2.4
  • Stability: Stable Build
  • Description:

    + Compatible with Magento Enterprise Edition 2.4.x.
    - Bug fixed.


  • Compatible with Open Source (CE) : 2.3
  • Stability: Stable Build
  • Description:

    - Automatically Quotation created when a product goes out of stock issue fixed.
    - Bug Fixed


  • Compatible with Open Source (CE) : 2.2
  • Stability: Stable Build
  • Description:

    -------------------------------- Version 2.2.0 --------------------------------------

    - Past date not updated into the Incoming shipment issue fixed.
    - Layout issue fixed.
    - Translate issue fixed.
    - Automatically Quotation created in case of threshold in advanced inventory.
    - Bug Fixed

    -------------------------------- Version 2.1.0 --------------------------------------

    + Compatible with Magento 2.3.*.
    - Bug Fixed

    -------------------------------- Version 2.0.1 --------------------------------------

    + Compatible with Magento 2.2.*.
    + Bug fixed.
    + Design improvement.


  • Compatible with Open Source (CE) : 2.1
  • Stability: Stable Build
  • Description:

    -------------------------------- Version 2.0.0 --------------------------------------
    + Automatic Purchase Order Generation if product goes out of Stock
    + Generate Request For Quotation for every Purchase Order.
    + You can perfectly check the status of your incoming products/Shipment.
    + Easily Merge Two or more Purchase Orders.


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The best place to start if you need help with a specific extension is to contact the developer. All Adobe Commerce developers have both a contact email and a support email listed.

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